Minutes of the Brabourne CEP School PTA AGM
11/11/2024

Present 
Yolande Roberts, Andrew Stapley, Selina Eyles, Cathy Townshend, Lena Valentine, Katie Milldown, Iris Chiu
No apologies
We are not quorate - we require an equal number of non-committee members to non-committee members, and we have only two non-committee members (three including Mr Stapley).
We have decided to continue with the meeting but are unable to officially re-elect officers
Chair report
The fundraising thermometer previously displayed on the school gate is still missing. It needs locating and re-painting.
Events - We published a recipe book - thanks to Lena for the idea and work on the layout
Sponsored walk to our twinned school in Germany - thanks to Mark Townshend for making the noticeboard and map displayed outisde the school, and to Lena and Milius Valentine for taking a photo outside the Twin School.
Movie night was a great success despite technical issues
We held our usual events - cake sales, non-uniform days, and a welcome tea for new parents
The Summer Fayre was a washout due to poor weather and had to be reschuled, then held indoors in the school hall. Surprisingly, this didn't reduce takings much. It also proved to be logistically easier to run in smaller space, although the children missed out on the bouncy castle etc.
Last big fundraising target was playground shelter. This year is the monkey bars. The money target has been achieved but haven't found suitable contractor/supplier.
Our next target will be to replace ipads for classroom use because some of the old ones have failed.
We are currently working on The Christmas fayre, movie night, Xmas craft club. The craft club is very busy and popular and is held in the lodge. Mr Stapley offered a classroom as a larger space but the hall is busy and one class used for wraparound, but another class may be possible.
Cara and Kat helped today and may be willing to help again.
WhatsApp volunteer group works wellto keep in touch with few parents who are not able to commit to a committee role but take on roles in events - raffle, Xmas elves, etc.
As usualy, we have supported trips, panto etc financially.
Thank you to staff especially Mrs Parry and Mr Stapley.

Treasurer's Report
Russ Smith shared his screen to share finances. It was another strong year. £7800 in gross profit - after expenses but before funding. Panto, trips, Young Voices £2700
£5500 operating profit once other small items taken into account
Xmas fair raiseed £2400 including the Estate agent boards
Summer fair raised £2600 including the boards
Everything else is listed under events - about £2400 total for cakes, lollies, non-uniform, PJs and popcorn, clothing bin 250. No Amazon Smile any more.
About £700 lower than previous year, but did have £1200 of match funding that year which we did not get this year.
Started with opening balance £2100, closed with balance £7500
This year's activities £7200
Thanks were extended to Russ for his role as treasurer.
£1000 is coming from Tesco token scheme which is designated for the monkey bars.
The most costly event to put on is Summer fair at nearly £400, which includes supplies of food for BBQ/refreshments and hire of the bouncy castle
Supporting the regular school activities costs about £2400
Election of officers - NB since we are not quorate this is not an official re-election
Communication officer - Lena, stepped down. No candidates. Role vacant
Treasurer - Russ, nominated YR, seconded SE
Secretary - Cathy - nominated YR, seconded SE
Vice Chair - Selina - nominated YR, seconded CT
Chair - Yolande - nominated RS, seconded SE
Several committee members, after serving for 3-4 years, would be happy to step aside if anyone else would like to take the role but there are no other candidates. The present officers will continue in post until new volunteers can be found to take over and an EGM can be arranged. 
Any Other Business
Monkey bars - at £8000 price point, even with money from the Tesco tokens fundraiser, it is going to be tight to finance.
The spponsored walk had very low participation - only 10% of the children actually returned a sponsor form. It was a lot of effort to organise for relatively poor return both in terms of community activity and fundraiser. The community walk was an enjoyable morning for those who did come along.
Mr Stapley extended thanks to the committee for their hard work.
Thank you to the two non-committee members who attended. We need to find ways to encourage more parents and teachers to participate! Holding PTA meetings in person versus online, and different locations or times (daytime/evening, at school or in a local pub or other venue) were discussed.